6 Steps to Simplify the Registration Process

Dec 28, 2021

✍️ Author: Sinead O'Connor


 

How streamlined is your client registration process? Have you analyzed it recently? This is often a client’s first interaction with your business so it’s important to get it right. Client sign-up to your offerings or services should be three things: stress-free for the client, low admin for you and completely functional for your business. 

If your sign up process is something you haven’t reviewed lately, read on to find out how to ensure you are providing the very best service for your clients from the get-go.

1. Break Down the Steps

Whether you are offering services or booking classes, the way the client navigates their way into your business is crucial. If the sign-up process is complicated, unclear or features broken links, the chances are that you could lose potential clients, without ever knowing they tried to sign up. Some things you can try:

  • Examine your current sign up process with a trusted friend or client. Are there gaps in the process? Could any steps be shortened, or even eliminated? Is it easy to navigate? The easier the process is for the client, the better.
  • How many steps are there in your registration process? Ideally, the fewer steps the client has to take, the better. If possible all steps should be on the same website rather than hosted elsewhere, which could increase the risk of them clicking away. 
  • Are your offerings or services clearly and concisely worded, including all the information that the client needs to know?
  • Is your website up to date, with current times, prices and information?
  • Pay attention to any negative feedback that you get on your sign up process. When your clients offer feedback they are oftentimes either frustrated, or they care about your business success and want to help. Show them you are listening and taking their concerns seriously. 
  • Ensure you are collecting all your client’s contact information during the sign-up process. Usually, email and/or phone number in case you need to contact them prior to their appointment. 

2. Automate to Communicate

Setting up automation in your emails, or even using text message reminders is a great idea. This saves you heaps of individual admin work and alleviates the risk of errors. A process might look like this:

  • A confirmation email including receipt (and including details of what to bring to the appointment) 
  • Reminder email 1 day prior. 
  • Reminder text 4 hours prior

Creating an automated process like this means that when a client uses your service more than once, they understand that they will receive reminders, receipts and all the information they need via email, and so they can mentally switch off. The simpler you make it for them, the better.

If a client does reply to your automation with an issue, make sure you are able to see that so you can respond efficiently. If a new client tries to sign up and needs to reach you, responding quickly will keep them engaged and help them solve the issue they are experiencing before they become too frustrated to continue. 

3. Enable Calendar Invites

Is it possible to enable calendar invites in your online bookings? These are another helpful reminder for clients, and save them a step in setting up the reminder themselves. OfferingTree sends a calendar invite as part of the automated emails, which helps to be sure your booking shows up in the right place for that client. 

4. Talk About Your Sign-Up Process

It never hurts to outline the signup process for the client on your website or within your offering. Whether this is written in a description or pops up when they try to purchase a service – having clear directions is helpful. Example: ‘When you book a massage, you’ll be asked for payment information and will be emailed a receipt. And the day prior  to your booking, you’ll also receive a text reminder.’ This empowers the client to reflect back on this information if they need a reminder of what will happen next. 

An OfferingTree user shared this wonderful tip recently – they created a Loom video showing the sign-up steps to help their older client base navigate the website. Simple and successful. And their clients really appreciated that they were empowered to do it without needing to reach out for assistance!

5. Security is Paramount 

Secure payment processing is crucial in your business, and using a trusted provider is so important for both you and your clients. Asking clients to share their payment information on your website requires a huge amount of trust, so ensure that the payment processing partner you are using is trustworthy, secure and (if possible) has reasonable transaction fees. 

Understand the fees that you or your client will be charged for each transaction. In your OfferingTree site, there is a choice to ‘absorb’ the fees yourself or ‘pass fees on’ to your clients and when you are reviewing this with each offering, it is wise to be transparent with your clients about fees during booking. 

6. Simplify the Integrations

Integrations in your website can be problematic, time-consuming and pose a risk of things breaking for your clients. Using a platform that has all the features that you need in one handy place is an important part of keeping the sign-up process simplified. 

No extra links, extra subscriptions, or sending your clients around different websites to get what they need. Less chance of user or technology error and, if anything does go wrong, you only have to deal with one support team to fix it. 

And of course, this is what OfferingTree provides – an all-in-one platform for your wellness business. Scheduling, payments, memberships, video library, email marketing and automation and text message reminders are all part of the many features in the OfferingTree websites. Learn more via this demo on our website.

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