Pilates Studio Software Buyer’s Guide 2025

Comparing Pilates Studio Software Platforms

If you have ever run a Pilates studio, you know it is not as simple as showing up, teaching a class, and going home. Instead, you’re managing schedules, collecting payments, and making sure your equipment isn’t double-booked. Some days, the paperwork and billing can take more time than teaching.

The right software can make all the difference, both in managing your pilates studio and growing it. Your studio software can help with missed payments, cancellations, and even help with bookkeeping. The wrong system might give you a nice calendar, but very little functionality.

This guide comes from years of working alongside Pilates studio owners. We’ve witnessed success, heard frustrations, and seen the positive impact when the right software system is in place. We will discuss industry trends, identify the most important features, and evaluate which platforms stand out.

2025 Trends in Pilates Studio Software

Is your software stuck in 2015? Studio management software has become increasingly sophisticated over the years, and clients have come to expect an elevated experience. Today’s software typically goes far beyond simple scheduling and payments. We’ve observed that studios that ignore modern features can struggle with success.

A few of the modern features you should look for when considering your pilates studio software:

• Mobile-first booking: Many clients today book from their phone while waiting in line or between errands. If your booking page doesn’t offer a great mobile experience, you may lose them. Studies show mobile booking now dominates class reservations in fitness and other industries.
• Hybrid classes: In-person attendance is strong, but many still expect a way to join online or watch a replay on demand. The American Council on Exercise reports that hybrid class offerings are becoming a standard client expectation.
• Automated communication: A text when a Pilates spot opens or an email reminder the day before appointments can help fill spots and improve retention.
• Transparent pricing: Studio software costs can add up, and we’ve found that not every platform is transparent in its pricing. Hidden extra fees in the fine print can make some platforms more pricey than you realize.
• All-in-one tools: A single platform for scheduling, payments, and marketing increases simplicity and saves money.

Working with so many studios, we can say with certainty that complexity, high costs, and lack of features can hurt your practice.

Pilates Studio Software Buyer’s Checklist

Here is a quick checklist to use when comparing pilates studio management platforms. If a software system misses too many of these, it is probably not a great fit.

1. Membership and package tools: Look for support for recurring memberships, drop-in classes, and class passes.
2. Mobile-friendly booking: Clients should be able to book, pay, and cancel from their phone without contacting you.
3. Waitlists: The ability to automatically book clients into open spots and notify them quickly.
4. Virtual class support: Look for Zoom integrations or built-in streaming that connects to your class schedule.
5. Integrated payments: The platform should offer easy payment types and clear terms.
6. Messaging tools: Ideally, you want to be able to send both email and text messages from the same system.
7. Reports and Analytics: Data on attendance, revenue, and retention that is easy to understand.
8. Transparent pricing: Look for visible rates without having to request a quote. Avoid hidden fees.

For more on evaluating fitness studio software, read our in-depth guide on software selection criteria.

Pilates Business Software Comparison

In the table below, we’ve researched and compared the top essential features of popular platforms, including OfferingTree, Mindbody, Momence, WellnessLiving, Vagaro, and Punchpass.

Platform Features and Rankings

Here’s how we rate and evaluate each of these platforms for Pilates businesses.

1. OfferingTree: Best for pilates business owners who want everything under one roof

Strengths: All-in-one platform that includes class scheduling, online payments, client communication, marketing tools, and a website builder. They also offer month-to-month plans, built-in email and SMS, and fast setup to reduce the need for extra tools. The ability to have your own branded app is a big plus too. 

Could Be Better: Pilates studios that require true equipment-level resource booking, such as assigning specific reformers to individual clients.

2. Vagaro: Good for budget-conscious studios with fewer features

Strengths: Offers a lower entry-level monthly cost, along with booking and payment features. They handle class packs, memberships, and payment options. Marketplace exposure can help smaller studios get discovered, though it’s not a guarantee.

Could Be Better: Owners who want a built-in website or marketing automation without add-ons or external tools. focused on appointment based businesses and their class based booking experience is lacking.

3. Mindbody: Good for large or multi-location businesses

Strengths: Deep feature set designed for high-volume operations, multiple instructors, and complicated schedules. Advanced reporting and a large number of integrations support enterprise-level businesses.

Could Be Better: Smaller studios or tight budgets. Pricing tends to be higher, contracts may span multiple years, and onboarding can require more time and training.

4. WellnessLiving: Good for loyalty and rewards programs

Strengths: Built-in client loyalty and referral features. Basic scheduling, payments, and virtual class support.

Could Be Better: Owners who prefer flexible month-to-month agreements or upfront pricing. Many premium features are available only with higher-priced plans and add-ons.

5. Momence: Good for pure livestream studios

Strengths: Tools for managing virtual classes, automated reminders, and follow-ups for online streaming.

Could Be Better: Studios seeking a built-in website or transparent pricing. Contract flexibility can be limited.

6. Punchpass: Good for minimalists

Strengths: Lightweight system that is simple to set up for booking and class management. Easy for clients to use.

Could Be Better: Owners who want integrated marketing, a built-in website, advanced reporting, or automated workflows.

Choosing the Best Pilates Studio Software

After reviewing the features, pricing, and daily usability of each platform, OfferingTree stands out as the best Pilates studio software for 2025 for most independent and small-to-mid-sized studios. (We may be a bit biased, but this is our honest evaluation!)

If you want your booking system, payments, marketing, and website in one place, without long-term contracts, OfferingTree is the only platform in this list that delivers all that from the start.

Other features matter too. OfferingTree offers fast and helpful support, a community of other owners to learn from, and a setup process that can be completed quickly.

Frequently Asked Questions

Can I migrate my client data from my current system?
Yes. Most platforms, including OfferingTree, allow you to import client contact information, memberships, and class packs.

What if I run both Pilates and other class types?
That is common. You can set up multiple class types, track attendance separately, and report on each category.

Do I need a separate website?
With most systems, yes. OfferingTree includes a website builder in the platform.

What about hardware for taking payments?
You will need a card reader that works with your payment processor. OfferingTree integrates with Stripe-compatible readers.

Can I switch platforms later?
Yes, if you are on a month-to-month plan. Multi-year contracts make this harder.

How long does setup take?
It varies. Some providers require weeks of onboarding. OfferingTree users often go live in a day or two.

Disclosure: This guide is published by OfferingTree. Comparisons are based on publicly available information as of August 2025.