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Comparing Fitness Studio Software Platforms
If you run a boutique gym, Pilates or yoga studio, or any fitness business, you probably know by now that choosing the right fitness studio software is one of the most important decisions you can make. Your software platform helps define your member experience, represents your brand, and can hugely influence both your cash flow and business growth.
Based on our experience working with 1000s of fitness studios, this guide explains the top features to look for when shopping for studio management software. We compare popular fitness studio platforms like OfferingTree, Mindbody, Zen Planner, and others so you can make the best-informed decision.
Let’s dive in…
What To Look For In Fitness Studio Software – Must-Have Features
Studio software has changed a lot in the past 10 years. Customers today expect an experience that simply works, whether they are on your website, booking on their phones, or scheduling in person. You also want a platform that can handle payments and bookings all in the same place. Finally, modern all-in-one platforms can automate marketing, simplify class management, and help you manage your staff and payroll.
Here are some of the top features to consider when considering a platform for your business:
- Mobile Booking: Look for platforms with fast, mobile-first booking. Your customers should be able to view classes, select a spot, and pay using Apple Pay or Google Pay.
- Payment Options: Choose software with published and transparent processing rates. The system should store cards securely and handle refunds with ease.
- Memberships and Pack Options: Pick a tool that supports unlimited plans, class packs, and upgrades. These features can create recurring revenue streams and encourage customer loyalty. Look for platforms that allow you to customize your membership and class options without additional fees.
- Waitlists and Capacity Controls: Look for platforms with waitlist capabilities. The system should send emails or texts when a spot opens and apply cancellation or no-show fees automatically.
- Event-based Marketing: Select a tool that sends automated messages when a specific action is triggered, such as after a booking, when a member subscribes to your newsletter, or when a member has been inactive for a while. Bonus points for platforms that support both email and text messaging.
- Website and SEO: Some platforms include a website, while others require you to use an embed or their own platform. Choose what works best for you. Additionally, you should be able to track bookings and sales in analytics so you know which channels drive revenue.
- Reporting & Analytics: Look for reports on revenue, capacity, attendance, retention, and failed payments. You should be able to export your data, and staff should only see the reports you approve.
- Third-Party Integrations: Integrations can make your studio software more powerful by connecting to other services. Choose software that integrates with Zapier and Google, allowing you to connect email, accounting, or analytics.
- Security and Transparency: Make sure payments are PCI-compliant and logins are secure. Watch out – many platforms require you to speak with salespeople before they disclose the total cost of the software. Pricing should be transparent enough to allow you to estimate the total cost before committing.
How We Evaluated Each Platform
To evaluate the top platforms, we verified plan names, what’s included, and any published prices or fees on each company’s official pricing pages. We also examined features, support pages, and their public app-store listings. Things we considered included: scheduling functions, payment options, mobile apps, reporting, and other features. We also looked in-depth at what each platform really costs, including monthly fees and add-ons.
Here’s how the top platforms stack up.
Fitness Studio Software Comparison
| Platform | Captera Reviews | Transparent Pricing | Website Included | Branded App Available | Published Processing Fees |
|---|---|---|---|---|---|
| OfferingTree | 4.8 | ✔ | ✔ | ✔ | ✔ |
| Mindbody | 4.0 | ❌ | ❌ | ✔ | ❌ |
| Zen Planner | 4.3 | ✔ | ❌ | ✔ | ❌ |
| Glofox | 4.4 | ❌ | ❌ | ✔ | ❌ |
| PushPress | 4.7 | ✔ | ❌ | ✔ | ✔ |
| WellnessLiving | 4.4 | ✔ | ❌ | ✔ | ❌ |
1. OfferingTree – Best For Most Studios
Captera Reviews: 4.8/5
OfferingTree
If you’re looking for an all-in-one solution that remains simple and offers transparent pricing, OfferingTree is hard to beat. OfferingTree includes a built-in website and hosting, a mobile app, and booking and payment options with all the bells and whistles you need. They offer unlimited membership and class pack options. You can also host on-demand content, and the marketing automations and SEO are all included.
Individual plans start at $35/month, while studio plans start at $120/month.
Best for: Most fitness and mind-body studios that want all-in-one software with predictable costs and a modern member experience.
Could be better: App customization is available, but as a paid add-on.
2. Mindbody
Captera Reviews: 4.0/5
Mindbody
Mindbody is an established player in the studio software space and offers a wide range of functionality. They also have the largest consumer marketplace. Mindbody is often considered by large corporate accounts and companies with enterprise-level needs.
One thing we didn’t like about Mindbody is that their pricing is quote-based, with no public monthly prices. This means discussing fees with salespeople before you understand what you’ll pay. Mindbody offers a lot of different tiers and add-ons that can be attractive for studios with complex needs.
Best for: Enterprise and multi-location studios that want Mindbody’s marketplace, enterprise options, and deep feature set.
Could be better: Pricing transparency. We prefer to see monthly pricing and add-on costs without a sales call. We found many online reviews were not happy with the pricing structure.
3. Zen Planner
Captera Reviews: 4.3/5
Zen Planner
Zen Planner is mostly known for its focus on gyms and martial arts schools (think CrossFit and small-group strength). Zen Planner is considered an all-in-one platform, but many features require paid add-ons. One thing we liked about Zen Planner is “workout tracking,” which integrates with platforms like SugarWOD to track members’ workout progress.
The biggest thing that gave us pause with Zen Planner is its pricing plans. Zen Planner lists a starting price of $99/month that scales upward with the number of active members you have. We found that monthly fees could rise quickly with optional add-ons.
Best for: Martial arts and CrossFit gyms that want member workout tracking integrations.
Could be better: Complex pricing. Total monthly cost can rise quickly with add-ons and member numbers. In online reviews, many users report billing problems after cancellation.
4. Glofox
Captera Reviews: 4.4/5
Glofox
Glofox focuses on a strong mobile experience. Some studios opt for this when they need a branded member app and mobile booking options. We like that the app is simple and easy to use. We also found Glofox’s booking and membership management to be pretty solid.
On the downside, Glofox is known for its higher costs, and they aren’t 100% transparent about pricing on their website. We also found their reporting features to be less robust than those of some of the other platforms we reviewed.
Best for: Studios that prioritize a custom app and easy mobile experience.
Could be better: Public pricing details. Some user reviews found customer service lacking.
5. PushPress
Captera Reviews: 4.7/5
PushPress
PushPress is designed for gyms and CrossFit centers, offering basic functions such as member management, class and appointment scheduling, billing and payments, and integrations with SugarWOD for workout tracking. We also liked that PushPress has transparent pricing.
On the downside, we found the reporting to be underwhelming, and some users have reported issues with inaccurate member counts and difficulty tracking which customers appear on member lists.
Best for: Small to midsized CrossFit gyms and martial arts academies.
Could be better: More robust, customizable reporting, and a less clunky user experience
6. WellnessLiving
Captera Reviews: 4.4/5
WellnessLiving
WellnessLiving is another all-in-one platform with a robust feature set including online booking, client management, marketing, and integrated payment options.
Best for: Small studios that want built-in client loyalty and referral features. Basic scheduling, payments, and virtual class support.
Could be better: The WellnessLiving mobile app scores poorly on performance and customer satisfaction. Many customers report issues with billing, cancellation requests, and customer support.
So…what’s the best fitness studio software in 2025?
For most independent studios, OfferingTree is the best overall pick this year. (We may seem biased, but this is what we truly found!) You get a genuine all-in-one software platform: website, scheduling & payments, memberships/packs, courses and on-demand, and CRM with automations. You also get transparent pricing and an easy setup. Studios can scale from solo to multi-instructor teams using the same software as you grow.
FAQs
What is OfferingTree?
OfferingTree is software for fitness and wellness studios. It brings your website, online booking, memberships, passes, payments, and basic marketing into one place, allowing you to run your business without switching tools.
Is OfferingTree a good fit for my studio?
It works well for boutique studios and solo teachers who run classes, courses, or private sessions. If you’re looking for simple yet powerful software and clear reporting, it’s a strong option.
Can I keep my current website and domain?
Yes. You can use the site that comes with OfferingTree or keep your current site and use an embed for schedules and booking options.
How do I import clients, classes, and memberships?
You can import client lists, class schedules, and products with CSV files. You can usually get up and running in a matter of a few hours or a weekend.
How does pricing work?
Plans are tiered by features and usage. You can start month to month. No long-term contract is required.
Disclosure: This guide is published by OfferingTree. Comparisons are based on publicly available information as of August 2025.
